Fact Sheet 6B - Completing an Electronic Cargo Information Report

From 1 March 2004, except for certain postal items, all goods to be exported from New Zealand must be electronically cleared with Customs prior to export, or they will not be loaded for export. Refer Fact Sheet 6 — Export Clearance Requirements.

What goods must be cleared via an ECI report?
Are you using the Customs Online Declarations website to lodge the report?
Are you using EDI software or an in-house system to lodge the report?
How do I complete an export ECI report?
FIELD REQUIREMENTS

What goods must be cleared via an ECI report?

If not cleared on an export entry, goods must be cleared on an ECI report, except for goods to be exported by post. Exempt-entry goods to be exported by post do not require Customs clearance, but are still subject to any export approval requirements that may apply. A single ECI report can only cover shipments to be exported on a single fl ight or voyage, on one date. Consignments for any number of exporters may be declared on one ECI report.

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Are you using the Customs Online Declarations website to lodge the report?

The export ECI report format provided on the Customs Online Declarations website is tailored as closely as possible to the fi elds set out in this Fact Sheet. However, this Fact Sheet relates to both website users and EDI software users and the titles of the particulars and the order in which they appear here may differ slightly from the titles and order presented on the website format. In addition, the website and some software brands will automatically complete certain fi elds, while other software brands require the submitter to insert those particulars. If the website has automatically completed a field listed in this Fact Sheet, this means it has been “inserted”.

Adjustments to a report that has been accepted by the Customs processing system cannot yet be made via the website. If you become aware that any details declared on the ECI report have changed, you will need to advise the Client Service section at the nearest Customs offi ce of the report number and amended details.

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Are you using EDI software or an in-house system to lodge the report?

The particulars required in this Fact Sheet relate to version D98B of the UN/EDIFACT CUSCAR data elements.

If your software package uses an earlier version of the data elements, it will not include fi elds for all of the required particulars, and therefore cannot be used to transmit the required format.

Various software packages containing the export ECI report format exist. This Fact Sheet sets out the particulars the New Zealand Customs Service requires in relation to the goods and their intended transport. It does not include data particulars required merely to tag and separate data segments or to enable and track the electronic message interchange. This schedule should be read in conjunction with the New Zealand Customs Service publication EDI Message Implementation Guidelines for Electronic Cargo Information which sets out those data particulars. This document is published on the Customs website www.customs.govt.nz under Library/Technical Publications.

Some software brands will automatically complete certain particulars, while others require the submitter to insert those particulars. If the software you use automatically completes a fi eld listed in this Fact Sheet, this means it has been “inserted”.

The titles of the particulars and the order in which they appear in this Fact Sheet may differ from the titles and order presented in your software package.

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How do I complete an export ECI report?

All fields in the ECI report must be completed unless otherwise stated below.

A single ECI report can only cover shipments to be exported on a single vessel or fl ight on a single date. A separate ECI report must be made where more than one vessel/fl ight or date is involved.

Note:

The term “insert” includes “cause to be transmitted”.

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FIELD REQUIREMENTS

Summary Information
Container Information
Consignment Information
Goods Item Information
Appendix A - Container Size/Type Code and Appendix B - Currency Code

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