Fact Sheet 6A - Completing an Electronic Export Entry
From 1 March 2004, except for certain postal items, all goods to be exported from New Zealand must be electronically cleared with Customs prior to export, or they will not be loaded for export. Refer Fact Sheet 6 — Export Clearance Requirements.
What goods must be cleared via an electronic export entry?Are you using the Customs Online Declarations website to lodge entries?Are you using EDI software or an in-house system to lodge entries?How do I complete an electronic export entry?Field Requirements- What goods must be cleared via an electronic export entry?
- Unless exempted (refer Fact Sheet 6), export consignments with a Free On Board (FOB) value of more than NZ$1,000, and all consignments on which a claim for drawback of duty is being made, must be cleared electronically on an export entry.
Goods that are exempt from the requirement to make an export entry may still be electronically cleared on an export entry if desired.
For consignments to be exported by air or sea freight, a single entry can only cover shipments to be exported on a single voyage or flight by one exporter. For consignments to be exported by post by one exporter on one date, any number of such consignments may be declared on a single entry. A new entry must be made where more than one exporter, voyage/flight, or date is involved.back to top
- Are you using the Customs Online Declarations website to lodge entries?
- The export entry format provided on the Customs Online Declarations website is tailored as closely as possible to the fields set out in this Fact Sheet. However this Fact Sheet relates to both website users and EDI software users and the titles of the particulars and the order in which they appear here may differ slightly from the titles and order presented on the website format. In addition, the website and some software brands will automatically complete certain fields, while other software brands require the submitter to insert those particulars. If the website has automatically completed a field listed in this Fact Sheet, this means it has been “inserted”.
This Fact Sheet also refers to an “export entry for drawback” (drawback entry). At the time of publishing, drawback entries cannot be lodged via the website. Exporters and agents wishing to make a drawback entry will need to engage an agent with EDI software to do so on their behalf, until this facility is added to the website.
Adjustments to an entry that has already been accepted by the Customs processing system cannot yet be made via the website. If you become aware that any details declared on the entry have changed, you will need to advise the Client Service section at the Customs office that processed the entry of the entry number and amended details.back to top
- Are you using EDI software or an in-house system to lodge entries?
- The particulars required in this Fact Sheet relate to version D98B of the UN/EDIFACT CUSDEC data elements. If your software package uses an earlier version of the data elements, it will not include fields for all of the required particulars, and therefore cannot be used to transmit the required format.
Various software packages containing the export and drawback entry format exist. This Fact Sheet sets out the particulars the New Zealand Customs Service requires in relation to the goods and their intended transport. It does not include data particulars required merely to identify the transaction type, tag and separate data segments, or enable and track the electronic message interchange. This schedule should be read in conjunction with the New Zealand Customs Service publication EDI Message Implementation Guidelines for Electronic Cargo Information which sets out those data particulars. This document is published on the Customs website www.customs.govt.nz under Library/Technical Publications.
Some software brands will automatically complete certain particulars, while other brands require the submitter to insert those particulars. If the software you use automatically completes a field listed in this Fact Sheet, this means it has been “inserted”. The titles of the particulars and the order in which they appear in this Fact Sheet may differ from the titles and order presented in your software package.back to top
- How do I complete an electronic export entry?
- Section 288(1)(e) of the Customs and Excise Act 1996 allows Customs to make rules prescribing the form and manner in which goods for export must be entered, and the particulars to be provided in the entries. All fields in the entry must be completed unless otherwise stated. The following Field Requirements section sets out the particulars to be provided in export entries.
For goods to be exported by air or sea freight, a single entry can only cover shipments for a single exporter to be exported on a single voyage or flight. A new entry must be made where more than one exporter or vessel/flight is involved.
For consignments to be exported by a postal service, any number of consignments to be exported by one exporter on one date may be declared on one entry. A new entry must be made where more than one exporter or date is involved.
Note:
The term “insert” includes “cause to be transmitted”.back to top
- Field Requirements
Summary Information
Shipping Details
Container and Package Information
Detail Line Information
Permit Information
Summary Entry Totals / Appendix A - Processing Ports / Appendix B - Permit Authority Codes
Appendix C - Other Information Codes / Appendix D - Statistical Codes
Appendix E - Currency Codes / Appendix F - Prohibited Goods Codes
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