Trade Assurance update – Import entry audit and supporting information facility changes
Trade Assurance is implementing a single national work queue which will take effect on 27 April 2009.
Brokers will see little change in the way their import entries are processed under this initiative, except that their entries may be processed by a Trade Assurance officer anywhere in the country.
Integral to this initiative will be the submission of documentation to Trade Assurance by email. To facilitate their entries being processed as efficiently as possible, Brokers, regardless of their location, should ensure they check EDI responses from CusMod and email documents as soon as a request is received.
Documents should be sent to trade.assurance@customs.govt.nz in PDF format only. Document files are not to be sent in a zipped format. Brokers currently emailing documents to Trade.AssuranceAKL@customs.govt.nz should be aware that this address will be closed with the implementation of the national email address.
To facilitate and expedite handling of emails the subject line should contain the following information only:
- For new entries – Goods Uncleared or where the goods are cleared but still held due to a deficient delivery order – IE and number (e.g. IE12345678)
- For adjustments to import entries – ADJ and number (e.g. ADJ12345678)
- For cancellation of import entries – CAN and number (e.g. CAN12345678)
If including an additional message, it should be brief and to the point. It would be good practice to make particular comment relating to ship or port changes, and particular considerations concerning revenue, valuation, and preference.
Documents should be provided in the following order:
- bill of lading
- invoices
- packing list
- dissection sheet
- permits
- any other supporting information e.g. catalogues.
Declarants should provide contact details, and text language is unacceptable.
This email facility for supporting documents does not apply to temporary import entries (TIE), sight entries, or permit entries.
While documents can still be faxed or couriered in, this may result in processing delays while documents are forwarded to the correct processing port. For this reason it is strongly recommended that documents are emailed. With the emphasis moving to emailed documentation, it is anticipated that the need for this facility will decline rapidly.
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