Joint Border Management System

Customs and the Ministry for Primary Industries are developing the Joint Border Management System (JBMS) to enable smarter, swifter border processing for goods going in and out of New Zealand. It supports the Government’s aim for Better Public Services, improving online services for businesses.

JBMS is being delivered in phases to allow each part of the system to be thoroughly tested before release to industry, which reduces the risks inherent in any large complex IT project.

A major part of JBMS is Trade Single Window (TSW), which will ultimately be a single channel for industry to comply with border requirements. Exporters, importers, and others in the cargo industry can send shipment details electronically to one place, rather than to several government agencies.

Seventy per cent of TSW has been up and running since 1 August 2013. Four of the five highest volume border transactions can be submitted in the World Customs Organization message format, called WCO3. Brokers and traders or their message carriers can connect directly to TSW to transmit both WCO3 and old format messages. More than 4.5 million transactions have been processed, with 100% of outward border transactions and over 60% of inward going through TSW. Click here to see the latest Trade Single Window statistics

Since July 2015 brokers have been registering and managing some of their own and their clients’ information and getting supplier codes online using TSW Online Registrations. Online supplier codes reduce what was a 24-hour service for brokers down to minutes in many cases.

Partial risk and intelligence capability for food safety was deployed in 2013 when TSW was launched. In November 2015, a significant upgrade to the Risk and Intelligence analytics toolset and data repository to support their use was deployed. This offline capability will be the backbone behind a joint border analytics team being formed in the 2016/17 financial year by Customs, MPI and Ministry for Business, Innovation and Employment (Immigration).

The remainder of the system built and tested by IBM was handed over to Customs and MPI in October 2016. Rigorous testing will be carried out by agencies and industry partners before implementation. This includes industry partners testing specific parts of the system to verify the new functionality works well for all users. A date for the next release of the remaining functionality in 2017 will be set in coming weeks.

Completion of TSW will deliver:

  • The Inward Cargo Report (the most complex message set) that includes electronically requesting approval to move consignments out of a port or airline store if they have not been cleared already.
  • Electronic messages for industry to report ship arrivals and departures. As a result, Ministry of Health officers will access TSW to provide instructions to the ship about approval to berth. And Maritime NZ will also get fuller electronic data to manage its safety and billing functions.
  • Excise clients will be able to submit excise returns directly into TSW for the first time, with minimal Customs interaction. This will improve the efficiency of the excise declaration process.
  • Extending the Trader self service capability introduced in March 2015 allowing brokers and traders to manage how their staff use the system.
  • Providing officers with full access to transactions in TSW so they can help traders with any issues they have with their messages.

We have decoupled the on line Risk and Intelligence functions from the next release of functionality to concentrate on completing the Trade Single Window so industry members can begin using these functions as soon as possible. We will complete online Risk and Intelligence once we have delivered the Trade Single Window.

We will consult with industry on resetting the mandatory dates for the adoption of the WCO3 message format, after the next release of functionality goes live.

JBMS remains within budget and no new funding is required or being sought. A breakdown of the capital budget costs to 30 September 2016 is available here.

Industry members are kept fully informed of progress, and there is a high level of industry satisfaction with TSW. You can find a copy of the presentation given to brokers in June 2016 here.

Any further enhancements beyond the roll out of the next release and online Risk and Intelligence will be developed as a set of phased, discrete initiatives or subject to separate business cases.

The JBMS programme is governed by a Joint Executive Board that ensures the alignment of the programme with the strategic direction of Customs and the Ministry for Primary Industries and the delivery of business outcomes.

A Programme Delivery Board (reporting to the Joint Executive Board) provides leadership and governance of the JBMS work programme and is responsible for its successful delivery.

Click here to see the JBMS Governance Structure, and the Terms of Reference for the Joint Executive Board and Programme Delivery Board.

JBMS currently enables:

  • Clients on system-to-system messaging to connect directly to TSW to submit electronic cargo and craft reporting messages if they want to, instead of having to go through a third party.
  • Clients on system-to-system messaging to submit the new WCO3 Import Declaration, Export Declaration, Outward Cargo Report, and Cargo Report Export.
  • Online submission of the new WCO3 Import Declaration, Export Declaration, Cargo Report Export and Outward Cargo Report through the TSW online website.
  • Customs and MPI officers to jointly register premises (Customs controlled areas, transitional facilities and approved food premises) in TSW, rather than separate systems.
  • Brokers to apply for and receive client and supplier codes online via an automated registration facility.

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Last updated: Friday, 03 July 2015

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