Summary Information
Trading Partner Code
Insert in this field the client code issued by the New Zealand Customs Service to the company or business that is lodging the entry.
Note:
The code consists of 8 digits plus a check letter. The code required in this field is the client code issued to your Customs broking company or importing/exporting company/business, not your individual declarant code. A code for a new client will be issued by Customs on application.
Client Reference
Insert in this field a unique alphanumeric identifier of no more than 14 characters.
Note:
This field is used as a means of identifying a client’s entry within the Customs processing system. The unique alphanumeric identifier should therefore be from your own administrative system.
Processing Port
Insert in this field the five digit code listed in Appendix A for the Customs port at which you want the entry to be processed.
Entry Class
Insert in this field the code “830” standing for “Export Entry”.
Entry Type
Insert in this field the code for the type of entry you want to lodge. Insert “40” for a standard export entry, “41” for a drawback entry.
Note:
When the goods being exported were previously imported subject to duty, a drawback entry is used to claim back the duty paid. A periodic drawback entry summarises drawback shipments exported over an agreed period, and may only be lodged by clients approved to do so by Customs.
Entry Number
Leave this field blank — it is automatically created by the Customs processing system.
Payment Method (Drawback Entry only)
When making a drawback entry, insert in this field only the term “Cash”, the term “Deferred” or the term “Broker Deferred”.
Notes:
i. When making other than a drawback entry, this field should be left blank
ii. This field allows for the exporter to advise Customs of the requested method of payment for the total amount of duty claimed in respect of the goods entered on the drawback entry.
iii. The term “Cash” is indication to Customs that payment is required by way of cheque.
iv. The term “Deferred” is authorisation to Customs to credit the amounts of duty to the exporter’s deferred payment account and is only available when the exporter shown in the “Exporter/Licensee” field of the entry holds a deferred account with the New Zealand Customs Service.
v. The term “Broker Deferred” is authorisation to Customs to credit the amount of duty to the broker’s deferred payment account and is only available on the request of a Customs broker who holds a broker deferred account with the New Zealand Customs Service. It is not available to an exporter who holds a deferred account.
vi. If the field is left blank, the Customs computer processing system will default the content to “Cash”.
Exporter/Licensee Client Code
Insert in this field the client code issued by the New Zealand Customs Service to the person or company in New Zealand from whom the overseas importer/s has/ have bought or obtained the goods declared on the entry (not being the carrier, freight forwarder or exporter’s agent).
Note:
A code for a new exporter/licensee will be issued by Customs on application. The code issued to an exporter/ licensee should be obtained from the exporter/licensee. Customs will not normally disclose to another party the code issued to an exporter/licensee without that exporter/licensee’s authorisation.
Broker/Agent Code
This field is to be used only when a Customs broker or other agent is making an entry on behalf of the exporter/licensee. Insert the broker code issued by the New Zealand Customs Service to that broker or agent.
Customs Controlled Area and Code
This field is to be used only when the goods declared on the entry are intended to be removed for export from a Customs controlled area licensed for the purpose provided for by paragraph (b) of Section 10 of the Customs and Excise Act 1996. Insert in this field the Customs controlled area code issued by the New Zealand Customs Service in respect of the Customs controlled area from which the goods are intended to be removed for export.
Note:
The code is available from the licensee of the Customs controlled area.
Declarants Code
Insert in this field the declarant code issued by Customs to the person who is to transmit the electronic message to a Customs computerised entry processing system. A declarant code is issued by Customs on approval of an application for registration as a user of a Customs entry processing system.
Country of Destination
Insert in this field the two character country set out in the United Nations Economic Commission for Europe (UNECE) Trade Facilitation Code Lists, for the country to which the exporter has undertaken to, or intends to, ultimately deliver the goods declared on the entry.
Notes:
i. The codes can be accessed from the UNECE website www.unece.org/cefact/locode/service/main.htm
ii. If goods for export are to pass through any other country on their journey to the ultimate country of destination (whether transhipped in that other country or not) the ultimate country remains the country of destination. For example, if goods are to be transhipped in the USA en route to the UK, the code for the UK would be stated as the country of destination.
iii. Only one country of destination can be shown on an entry. A separate entry must be made for each country of destination.
Deposit (Refund)
This field is only to be used where the goods declared on the export or drawback entry:
a. Were earlier imported and accounted for on a temporary import or sight entry, and
b. A deposit is held by the Customs Service as security over the goods so imported, and
c. The export or drawback entry completes the temporary or sight entry.
Insert in this field the amount of the deposit held by the Customs Service, in dollars and cents.
Process Indicator — Sold/Consignment
Where the goods declared on the entry are subject to sale, but the terms of the sale are unknown or unconfirmed at the time of export, insert in this field the code “C”, standing for “On Consignment”.
Where the goods declared on the entry have been sold, or are being exported other than subject to sale, insert the code “S”, standing for “Sold”. Where the indicator “S” is inserted a further code may be required in the “Other Information Code” field on the entry, to specify the nature of the export. Refer to the requirements set out below for the “Other Information Code” field, and to the “Terms of Export” code instructions set out in Appendix C.
Notes:
i. An example of goods to which the “On Consignment” code would apply are those which are to be sold at an overseas market, or by an agent overseas on behalf of the exporter.
ii. Examples of situations where goods may be exported other than subject to sale are return for credit; stock transfer; lease or loan; repair; samples; donation; and returnable containers. As advised above, the indicator “S” for “Sold” is still to be inserted in these situations.
Completion of Sight/Temporary Entry — Original Entry Number
This field is only to be used where the goods declared on the export or drawback entry:
a. Were earlier imported and accounted for on a temporary import entry or sight entry, and
b. The export or drawback entry being made completes the temporary import or sight entry.
Insert in this field the Customs entry number of the temporary import entry or sight entry that the export or drawback entry completes.
Permit Information — Authority and Number
When a permit or other authorisation from a Government department or other authority in relation to the exportation of goods declared on the entry is required to be shown, and the same permit or other authorisation relates to all the goods on the entry, insert in the “Authority” field the three character code for the relevant Government department or other authority as set out in Appendix B to this schedule. Insert in the “Number” field the serial number or reference number of that permit or other authorisation.
When no code and number are required to be shown, leave these fields blank.
Notes:
i. Only particulars that apply to all of the goods declared on the entry are to be recorded in these fields. Particulars that are only relevant to a detail line are to be recorded in that detail line.
ii. It is the responsibility of the exporter or the exporter’s Customs broker or other agent to obtain any necessary permit or other authorisation. Refer to Fact Sheet 10 — Permits to Export — Alerts for information on permit requirements.
Other Information — Code and Data
When additional information relating to all goods declared on an entry is required to be shown on the entry as a result of a requirement set out in Appendix C, insert in the “Code” field the relevant three character code set out in Appendix C. Insert in the “Data” field any related data required.
When no code and data are required by Appendix C, leave these fields blank.
Note:
Only particulars that apply to all of the goods declared on the entry are to be recorded in these fields. Particulars that are only relevant to a detail line are to be recorded in that line.
Override Indicator
This field is only to be completed where the entry has been or will be rejected for an error/s that the declarant knows does not apply, and the permission of a Customs officer has been obtained to override that/those error/s.
In these circumstances, insert in this field a “Y” for “yes”. Otherwise leave this field blank.
Notes:
i. From time to there may be a problem in the Customs entry processing system that causes entries to be incorrectly rejected. Completing the override field allows the entry to be accepted and held by Customs to verify the entry does not contain errors. The permission of a Customs officer is required to use the override field, as the reason for the rejection may be valid.
ii. If you indicate “yes” in this field, you must state the reasons for the override in the “Remarks” field of the entry.
Remarks
Except when the “override” indicator is completed as advised above, completion of this field is optional. It may be used to convey any additional information (not elsewhere provided for) relating to the entry, which you believe is relevant to the processing of that entry. However it is not to be used to satisfy any requirement specified for any other field on the entry. Nor is it to be relied upon that the content will be read and acted upon by Customs.