Fact Sheet 6B - Completing an Electronic Cargo Information Report - Field Requirements - Summary Information
Summary Information
Submitter Reference Number
Insert in this fi eld a unique alphanumeric identifi er of no more than 14 characters.
Note:
This fi eld is used as a means of identifying a submitter’s ECI report within the Customs processing system. The unique alphanumeric identifi er should therefore be from the submitter’s own administrative system.
Client Code
Insert in this fi eld the client code issued by the New Zealand Customs Service to the person or company that is sending the report.
Notes:
i. The code consists of eight digits plus a check letter. The code required in this fi eld is not an individual declarant code issued to the person — it is the client code for the company or business lodging the report.
ii. A code for a new client will be issued by Customs on application.
ECI Number
Leave this fi eld blank.
Note:
This number is automatically created by the Customs computerised entry processing system.
Carrier Name
Insert in this fi eld up to 35 characters of the full name of the airline or shipping company that operates the fl ight, vessel or vessel space on which the goods are to be exported, in order.
Consolidator Name
If the consignments declared on the report are to be packed for export by a cargo consolidator, insert in this fi eld up to 35 sequential characters of the full name of that cargo consolidator.
If the consignments declared on the report are not to be packed for export by a cargo consolidator, or you do not know, leave this fi eld blank.
Remarks
Completion of this fi eld is optional. It may be used to convey any additional information (not elsewhere provided for) relating to the report, which you believe is relevant to the processing of that report. However it is not to be used to satisfy any requirement specifi ed for any other fi eld on the entry. Nor is it to be relied upon that the content will be read and acted upon by Customs.
Port of Departure
Insert in this fi eld the fi ve character port code set out in the United Nations Economic Commission for Europe (UNECE) Trade Facilitation Code Lists, for the port from which the consignments covered by the report will be loaded aboard the vessel or fl ight that will carry them from New Zealand.
Note:
The codes can be accessed from the UNECE website www.unece.org/cefact/locode/service/main.htm
Date of Departure
Insert in this fi eld the date on which the consignments covered by the report are to be exported from New Zealand. This is the date that the vessel or aircraft on which the consignments are to exported will leave its fi nal port or place of call in New Zealand.
Note:
Shipping schedules may be subject to change and consignments may be off-loaded from an arranged fl ight, however the person making the report is responsible for making every effort to insert the accurate date of export, or to amend the report should the date change.
Transport Mode
Insert in this fi eld the mode of transport by which the consignments covered by the report are to be exported from New Zealand. Insert the code “1” for sea transport or the code “4” for air transport.
Craft Name or Flight Number
When making a report for consignments to be exported by sea, insert in this fi eld up to 30 characters of the registered name of the vessel on board which the goods are to be transported from New Zealand, in order. When making a report for consignments to be exported by air, insert in this fi eld the fl ight number of the aircraft on board which the consignments are to be transported from New Zealand.
Voyage Number
When making a report for consignments to be exported by sea, insert in this fi eld the voyage number of the vessel that will transport the consignments from New Zealand.
Notes:
i. The voyage number is a sequential number that identifi es the particular voyage of the vessel concerned. The voyage number may be obtained from the shipping company or agent. ii. When goods are exported by air, this fi eld should be left blank.
ECI Type
Insert in this fi eld the code “40” standing for “Export”.
Full/Part Indicator
Insert in this fi eld the letter “N” standing for “No”.
Note:
“N” indicates that the report is not a report of all cargo aboard the voyage or flight.
Back to Fact Sheet 6B