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Fact Sheet 7 - Question 20

How do I complete an import entry?

All fields on an entry must be completed unless otherwise stated. All entries must be made in accordance with the EDI Message Implementation Guidelines. This publication is available from the Customs website www.customs.govt.nz under Library/Technical Publications or contact the Customs National Call Centre on 0800-428 786. Clearance via the Internet complies with these guidelines.

Client Reference Use to identify your entry and must be a unique number for this transaction within your system. Entry Type State the appropriate import entry type. (If left blank, the entry type will show as standard.)

Standard.
Simplified — for import shipments with a value for duty of less than $1,000.
Temporary — for entry of goods to New Zealand for a temporary period only before being exported. A deposit or security will be taken to cover the full duty for the importation.
Sight — for entry of goods for which full details are not available. A deposit of duty or security will be taken to cover duty and a time limit imposed for furnishing a complete entry. Completion of a sight entry is by lodgement of a manual entry or by amending the electronic entry. Full duty is to be paid on the completing entry, except when the goods are exported.
Permit — for import of goods on which no duty (including GST) is payable, or on which entry has already been made and duty paid, but were found to be short packed, short shipped or short landed.
Periodic — for entry of goods covered by a procedure statement issued by the Customs.

Entry Number
Leave blank. This number is created by the Customs computerised entry processing system.

Payment Method
State one of the following or leave blank.

Cash.
Deferred — only available to importers who are holders of a deferred account. Refer Fact Sheet 17 — Deferred Payment Scheme.
Broker deferred — available on the request of an agent who holds a broker deferred account. It is not available to an importer who holds a deferred account.

Processing Port
The processing port is the port of lodgement of entry. This field is used to identify the Customs office at which entry processing is requested.

NZAKL Auckland

NZCHC Christchurch

NZDUD Dunedin

NZIVC Invercargill

NZNPE Napier

NZNSN Nelson

NZNPL New Plymouth

NZTRG Tauranga

NZWLG Wellington

Importer and Code
Only the importer code is required. Codes for new importers are available on written request from Customs. Existing codes are available from the importer.

Agent and Code
Only the agent code is required. Leave blank if the importer code and broker code are the same.

Customs Controlled Area and Code
Complete this field for excisable goods to be removed from a Customs controlled area. Otherwise leave blank. Only the Customs controlled area code is required. The code is available from the licensee of the Customs controlled area.

Declarant’s Code
The declarant’s code must be stated. The code is available on application to Customs and subsequent approval.

Invoice Number(s) and Invoice Terms
State the supplier’s invoice number that specifically identifies the goods on the entry, and the terms of payment (including freight, insurance, other charges) as shown on the invoice, using the following codes:

C&F Cost and freight to destination

CFR Cost and freight to destination

CIF Cost, insurance and freight to destination

CPT Freight, carriage paid to destination

DTD Door-to-door

EXW Ex-works (yard)

FAS Free alongside ship-named port

FIS Free in store

FOB Free on board (named port of shipment)

FOC Free of charge

Not required for periodic entries. Goods on consignment should be entered on a sight entry.

Completion of Sight/Temporary Entry — Original Entry Number
State the entry number of the original entry when the goods were imported into New Zealand on a sight entry or a temporary entry.

Permit Information — Authority and Number Only record information that applies to the total entry in these fields. State the relevant code (see below) and the permit number. (The importer is responsible for obtaining the permit number from the permit authority.)

AF1 Ministry of Agriculture and Forestry/Biosecurity NZ

AF2 Ministry of Agriculture and Forestry/Biosecurity NZ

AF3 Ministry of Agriculture and Forestry/Biosecurity NZ

AF4 Ministry of Agriculture and Forestry/Biosecurity NZ

AF5 Ministry of Agriculture and Forestry/Biosecurity NZ

AF6 Ministry of Agriculture and Forestry/Biosecurity NZ

AF9 Ministry of Agriculture and Forestry/Biosecurity NZ

DOL Environmental Risk Management Authority (Explosives)

FSA New Zealand Food Safety Authority (Food)

MAF Ministry of Agriculture and Forestry/Biosecurity NZ

MFA Ministry of Foreign Affairs and Trade

MHA Ministry of Health (Anthrax)

MOC Ministry of Economic Development (Ozone)

MOH Ministry of Health

NRL National Radiation Laboratory

Other Information — Code and Data
Only record information that applies to the total entry in these fields, using the codes below.

BUN Bunkering

CGO Cargo only

CUS Customs Officer ID

COV Deed of Covenant

DIP Diplomatic Privilege

EXP Exports

IMP Imports

LOU Letter of Undertaking

MOU Memorandum of Understanding

NMT Non-merchandise trade

NSQ Not Sufficient Quantity

PTS Parts

PAS Passenger effects

SHP Ship stores

SPL Split Shipment

WOF TIE Write-offs

TRD Trust Delivery

Remarks
State any additional information that is relevant to processing the entry.

Mode of Transport
State “1” (sea), “4” (air), or “5” (mail) to indicate how the goods are being transported for import. Not required for periodic entries.

Voyage Number
Only required for imports made by sea. Obtain the voyage number from the carrier if not known.

Craft/Flight
State the ship’s registered name or aircraft flight number. Not required for mail shipments or periodic entries.

Date of Importation
Use the format: day, month, and year.

Total Gross Weight (kg)
State the total gross weight (in kilograms) of the shipment covered by this entry.

Port of Loading and Port of Discharge
State the port the goods were loaded onto the craft for the final leg of the journey to New Zealand (for example, a shipment from Germany transhipped in Singapore would state the port of loading as Singapore), and state the port the goods are or are expected to be discharged at in New Zealand. Use the five-character format set out in the United Nations Economic Commission for Europe publication Trade Data Element Directory.

The format comprises five characters — the first two characters represent the country, the next three represent the port. (For example, GBLHR = Great Britain Heathrow). Codes are available from Customs National Call Centre on 0800-428 786 (0800 4 CUSTOMS), or from the UN website www.unece.org/cefact/locode/service/main.htm

Delivery Authority and Code
When an electronic delivery order is to be sent to a person other than the importer or their agent, state the recipient’s full trading name and code (obtained from the delivery authority). Otherwise leave blank.

Number and Kind of Packages
State the number and kinds of packages listed on the bill of lading, waybill or parcels post. Use the relevant package codes — see Appendix A. This information is not required for periodic entries.

Container Number and Container Status
State the container number in which the goods are imported, and indicate the status as “Empty”, “Full”, “Less than a container load”, or “Bulk”. Not required for mail shipments and periodic entries.
Bill Number and Bill Type
State the bill of lading number or waybill number, and state “Master” or “House” to identify bill type. This information is not required for periodic entries.

Detail Line Number
Detail lines are to be numbered sequentially starting with the number 1. The maximum number of detail lines that can be made on an entry is 250.

Description of Goods
Clearly and correctly describe the goods in English. For imported used motor vehicles, the description must state:

The make and year of manufacture of the vehicle.
The words “Chassis number” followed by the vehicle’s chassis number.
The odometer reading at the time of sale of the vehicle for export to New Zealand.
The odometer reading of the vehicle at the time of its import to New Zealand.

Tariff Item
State the tariff classification of the goods by reference to the tariff number and statistical key code according to the New Zealand Customs Service Working Tariff Document. This publication is available on the Customs website www.customs.govt.nz under Library/Working Tariff of New Zealand.

Concession Code
State the applicable concession (if any) issued under:

Section 8 of the Tariff Act 1988 by reference to its number, as published by the Ministry of Commerce; or
Codes issued by the New Zealand Customs Service to implement Sections 108, 109, and 113 of the Customs and Excise Act 1996; or
Codes for goods entered under reference 80 to Part II of the First Schedule to the Tariff Act 1988.

Relationship Indicator
If there is a relationship between the importer and seller of the goods of a type stated in Sub-clauses 2 and 3 of Clause 1 to the Second Schedule to the Act, state “Yes”. If otherwise, state “No”.

Preference Indicator
If preferential rate of duty is entitled to be claimed, state “Q”, otherwise state “N”.

Country of Export
State the two-character country code set out in the United Nations Economic Commission for Europe publication Trade Data Element Directory. Codes are available from Customs National Call Centre on 0800-428 786, or from the UN website www.unece.org/cefact/locode/service/main.htm

When goods are exported to New Zealand from any country but pass through any other country on their journey to New Zealand (whether transhipped in that other country or not) they are considered to be shipped directly from the first mentioned country.

Country of Origin
State the two-character country code set out in the United Nations Economic Commission for Europe publication Trade Data Element Directory. Codes are available from Customs National Call Centre on 0800-428 786, or from the UN website www.unece.org/cefact/locode/service/main.htm

Supplier Code and Name
State the full name and code of the overseas supplier of the imported goods.

Statistical Unit and Statistical Quantity
State the quantity and appropriate statistical unit as set out in the Working Tariff Document of New Zealand. This publication is available on the Customs website www.customs.govt.nz under Library/Working Tariff of New Zealand.

Currency Code
State the currency code for the country in which the goods were traded.

AUD Australia Dollar

CAD Canada Dollar

CHF Switzerland Franc

CLP Chile Peso

CNY China Renminbi or Yuan

DKK Denmark Krone

EGP Egypt Egyptian Pound

EUR European Union Euro

FJD Fiji Fijian Dollar

GBP United Kingdom Pound

HKD Hong Kong Hong Kong Dollar

ILS Israel Shekel

INR India Rupee

JPY Japan Yen

KRW Korea Won

LKR Sri Lanka Rupee

MXN Mexico Peso

NOK Norway Krone

PGK Papua New Kina
Guinea

PHP Philippines Peso

PKR Pakistan Rupee

SEK Sweden Krona

SGD Singapore Singapore Dollar

THB Thailand Baht

TOP Tonga Pa’anga

TRL Turkey Lira

TWD Taiwan Taiwanese Dollar

USD USA Dollar

WST Samoa Tala

XPF French Polynesia French Polynesian Franc

ZAR South Africa Rand

Supplementary Unit and Supplementary Quantity
State the supplementary unit and value if the duty calculation requires a second quantity amount and unit, for example, for goods that are dutiable in accordance with the volume of alcohol present.

VFD (Foreign)
State the foreign value for duty in the currency in which the goods are traded.

VFD (Whole NZ $)
State the foreign value for duty in New Zealand dollars.

Exchange Rate
State the applicable exchange rate used to convert the VFD (Foreign) to New Zealand dollars. The information can be obtained from the Customs website www.customs.govt.nz under Importers/Commercial Importers/ Exchange Rates or by contacting the Customs National Call Centre on 0800-428 786 (0800 4 CUSTOMS).

Insurance
State the insurance amount in New Zealand dollars. The amount includes insurance incurred in the exporting country in respect of these goods, inclusive of internal costs in the country of exportation.

Freight
State the freight amount in New Zealand dollars. This is the cost of transportation of the goods to New Zealand, inclusive of internal costs in the country of exportation.

Misc. Reason Code and Misc. Amount NZ$
Where applicable, state the code(s) and the relevant amounts payable.

ADD Dumping Duty

CVD Countervailing Duty

HERA Heavy Engineering Research Association Levy

ALAC ALAC Levy

OTH Other amounts payable

Duty Payable NZ$
State the amount of duty payable in respect of the goods covered by the particular detail line.

GST Payable NZ$
State the amount of GST payable in respect of goods covered by this detail line, calculated in accordance with Section 12 of the Goods and Services Tax Act 1985.

Total Payable NZ$
State the total of the duty, GST and miscellaneous amounts for this detail line.

Permit Information — Authority and Number
State the relevant permit authority code and the permit number. (It is the importer’s responsibility to obtain the permit number from the permit authority. e.g., Ministry of Health.)

Prohibited Goods — Code
State the appropriate code (see below). A permit may be required for the import of these goods.

CDS Controlled Drugs

CWA Weapons—Chemical

HAS Hazardous Substances

HAW Hazardous Waste

IND Timber Indigenous

MUD MAF Used Goods

NCD Non-controlled Drugs

NCW Weapons—Non-chemical

NEW New Goods

NHS Non hazardous substances

NID Timber Not Indigenous

NOW Waste classified in the same headings as
hazardous waster which is not hazardous

NOZ Non-Ozone Chemicals/Goods

OZO Ozone Chemicals/Goods

Other Information — Code and Data
State the appropriate code and data as set below.