Certificate of clearance for commercial craft and cruise ships

All departing commercial and cruise ships must obtain a certificate of clearance before they can be permitted to leave port:


To obtain the certificate you will need to provide:

  • Advance notice of departure.
  • Passenger and crew information.
  • Ship and cargo information.

This description was last updated on: Wednesday, 16 March 2016

Detailed information related to Certificate of clearance for commercial craft and cruise ships

The Form C2 - Advance notice of departure (Ships and boats other than small craft) must contain the following information:

  • Part A – departure details of craft.
  • Part B – supporting documentation relating to goods and persons on board.

The report must be signed by the owner of the craft or the person in charge. It cannot be signed by any other person.

To complete the advance notice of departure, the following passenger & crew, and cargo documentation must be attached.

If information is not applicable a nil return must still be furnished.

This detail was last updated on Wednesday, 03 June 2015

Include the following information with the advance notice of departure:

  • Full passenger list – all passengers on board.
  • Transit passenger list – passengers who have arrived and are departing on the same craft.

A crew and passenger list must also be completed in electronic CSV format:

Once completed, email to apicustodian@customs.govt.nz.

Note. All passengers departing New Zealand will need to have appropriate travel documents and have filled in a New Zealand Passenger Departure Card. If carrying NZ$10,000 or more they must also have completed a Border cash report (NZCS 337).

This detail was last updated on Wednesday, 03 June 2015

The following information also needs to be included with the advance notice of departure:

  • Cargo manifest – if the craft is carrying commercial cargo.
  • Craft stores requisitions – a form used to apply for approval to load.
  • Duty free in New Zealand; and a receipt or validation that the stores have been received on board the craft.
  • Controlled drugs and firearms list.

This detail was last updated on Wednesday, 03 June 2015

If any firearms were detained on your arrival you will need to contact the New Zealand Police to arrange for them to be delivered to your craft prior to your departure. Allow sufficient time for the firearms to be transported to your port of departure, particularly if this is different from your port of arrival.

Contact the New Zealand Police Arms officer on phone +64 9 302 6400 from Monday to Friday between 7:00 am – 4:30 pm.

This detail was last updated on Thursday, 15 March 2012